Library Technician (1-month contract)

Toronto, ON, Canada

Part Time

COLLECTIONS & RESEARCH

Experienced

WHO WE ARE
Opened in 1914 and welcoming over 1.3 million visitors annually, the Royal Ontario Museum (ROM) is Canada's most-visited museum, ranking among the top 10 cultural institutions in North America. At ROM, we are dedicated to building and sharing global collections, sharing knowledge, inspiring learning, and fostering community engagement. As a globally recognized field research institute, ROM houses an impressive collection of over 18 million artworks, cultural objects, and natural history specimens, showcased in over 40 galleries and exhibition spaces. We are committed to creating a space where art, culture, and nature intersect, connecting people and communities to the past, present and shared future.

As we continue to work toward our goals to transform and evolve as one of the world’s foremost 21st-century museums, we seek passionate and dynamic team members who embody our mission and values.

WHO WE NEED
We are seeking a detail-oriented Library Technician – Cataloguing to support a short-term project within the ROM Library & Archives. In this role, you will organize and catalogue auction catalogues that will be transferred to the University of Toronto Libraries (UTL) at Downsview.

This project supports the preparation of ROM’s Library collections for future transitions, including creating space in the Library stacks to accommodate materials from departmental libraries as curatorial staff retire. Working closely with the Library & Archives team, you will help ensure materials are accurately processed and catalogued so they remain discoverable within the UTL system.

This role is ideal for someone with training in library techniques who enjoys detailed cataloguing work and contributing to the stewardship and accessibility of research collections.

HOW YOU WILL MAKE AN IMPACT

Organize, itemize, and process auction catalogues designated for transfer to the University of Toronto Libraries (UTL) Downsview facility.
Create and update bibliographic and holdings records to ensure materials are accurately catalogued and discoverable.
Apply established cataloguing standards and metadata practices to support collection management and accessibility.
Maintain accuracy and consistency in record creation to support retrieval and long-term collection stewardship.
Work collaboratively with the Library & Archives team to prepare materials for transfer and ensure project timelines are met.

WHAT YOU BRING

Community College diploma in Library and Information Technician studies (or equivalent combination of education and experience).
Approximately 1–2 years of experience working in a library or archives environment.
Knowledge of library cataloguing and metadata standards such as MARC21, RDA, Library of Congress Classification, and Library of Congress Subject Headings.
Experience working with integrated library systems such as Ex Libris Alma/Primo is considered an asset.
Strong attention to detail and ability to maintain a high level of accuracy when entering and managing cataloguing data.
Proficiency with Microsoft Office tools, including Word, Excel, and Outlook.
Strong organizational skills with the ability to prioritize tasks and manage workload independently.

SALARY & TERMS OF EMPLOYMENT

START DATE: March 2026
OPEN DATE: March 4, 2026
CLOSE DATE: March 11, 2026
STATUS: Short-term part-time contract (approximately 70 hours)
EMPLOYEE GROUP: OPSEU Local 543
EXPECTED COMPENSATION: $25.14 – $28.71
SCHEDULE: Up to 24 hours weekly
PROBATIONARY PERIOD: 420 hours or six (6) months
LOCATION (onsite): Toronto, ON

WHAT TO EXPECT IN OUR INTERVIEW PROCESS

First interview: A 30-minute in-person or virtual interview with the Hiring Manager and a member of the HR team. This in-depth interview will focus on your skills and how they align with the team's and ROM's needs.

The above-listed process may change or vary based on the nature and scope of the position.

**All virtual conversations and interviews will be conducted via Microsoft Teams and may be recorded.**

WHY PEOPLE CHOOSE ROM

Cultural engagement: Daily interactions with Toronto's diverse culture and international visitors offer insights into social and cultural trends. We champion inclusive community programs and connections through diverse experiences.
Continuous learning: At ROM, expertise and continuous skill development are paramount. Our culture of curiosity and open-mindedness fosters growth beyond traditional career paths.
Passion & fulfillment: Our work in preserving and curating cultural narratives brings deep satisfaction. We are passionate about the arts, global history, cultural diversity, and leveraging digital technologies to enhance accessibility.
Team & culture: ROM promotes a positive workplace with collaborative, supportive teams that encourage creativity and innovation. We value new ideas and collective problem-solving.
Academic collaboration: We are committed to education, partnering with universities and providing student resources, underscoring our dedication to research and accessibility.

If you’re excited about this role, even if your experience differs from the specific requirements, we encourage you to apply. We’re keen to meet candidates who can contribute their talents to our goals, and will consider an equivalent combination of knowledge, skills, education, and experience.

COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY
At ROM, we embrace diversity in our exhibits, communities, and teams. We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas. We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at [email protected] for assistance.

ADDITIONAL INFORMATION

ROM does not require “Canadian experience.” International applicants with equivalent experience are encouraged to apply.
ROM uses technology-assisted tools (including JazzHR TalentFit) to support the review and screening of applications. All hiring decisions are made by human reviewers.
This posting is for an existing vacancy.

APPLY NOW

Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check. This includes a criminal background check and verification of professional references, and, other checks depending on the role.

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This position is based onsite at the Royal Ontario Museum in Toronto. Are you able and willing to work onsite?*

Do you hold a diploma in Library and Information Technician studies (or a closely related field), or possess an equivalent combination of education and experience?*

Do you have at least one year of experience working in a library, archives, or similar information management environment?*

Do you have experience working with library cataloguing or metadata standards such as MARC21, RDA, Library of Congress Classification, or Library of Congress Subject Headings?*

Do you have experience working with an integrated library system (ILS) such as Ex Libris Alma, Primo, or a similar cataloguing system?*

This role involves occasionally lifting and moving boxes of auction catalogues weighing up to 50 lbs. Are you able to safely perform this requirement?*

This is a short-term project-based contract expected to run approximately 70 hours before March 31. Are you available to complete this work within that timeframe?*

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